AI transcription and meeting notes for client and site meetings
Category
Writing & Communication
Pricing
Freemium
Platform
Web, iOS
Updated
December 1, 2025
Otter.ai eliminates the most tedious documentation task in architectural practice: writing up meeting notes. Recording a client meeting, design team review, or contractor's site meeting automatically produces a timestamped transcript with speaker identification. The AI post-processing extracts action items ('John to provide product spec for ceiling tiles by Friday'), decisions made ('client approved the facade material palette'), and questions outstanding — formatted as a structured meeting summary ready to send. For architects who attend multiple client meetings per week, Otter saves 2-3 hours of note-taking and write-up time per meeting. The system is GDPR-compliant when used within its privacy settings.
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